Document Information Manager

3 days ago


Karachi, Sindh, Pakistan The Citizen Foundation Full time

The Document Controller plays a pivotal role in establishing and maintaining the document control system for The Citizen Foundation's engineering department. This crucial function ensures proper storage, retrieval, and distribution of information across teams via platforms such as SharePoint. By supporting smooth project execution, regulatory compliance, and effective stakeholder communication, this position directly contributes to the NGO's mission of building schools by ensuring projects are well-documented and efficiently managed.

Key Responsibilities
  • Filing tasks will be the Document Controller's primary responsibility.
  • Improve document control processes to reduce reliance on paper and optimize efficiency.
  • Maintain a structured document filing system for seamless access and retrieval.
  • Establish reference numbering protocols for consistency and traceability.
  • Receive, register, distribute, and track project-related documents, including technical drawings, contracts, reports, specifications, and meeting minutes.
  • Implement strict version control processes to ensure only the latest versions are accessible to stakeholders.
  • Maintain compliance with regulatory requirements, internal policies, and ISO standards.
  • Ccoordinate document exchange between internal teams, vendors, and external stakeholders.
  • Evaluate and maintain compliance of documents for easy retrieval.


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