Corporate Event Operations Coordinator

3 days ago

Karachi, Sindh, Pakistan beBeeEvent Full time 6,000,000 - 8,500,000
Job Title: Corporate Event Operations Coordinator

The ideal candidate will oversee the maintenance, security, and operations of corporate office premises and event spaces.

This role combines operations, client relations, and event execution requiring expertise in facility upkeep, vendor management, event coordination, and technical equipment maintenance.

The successful candidate will ensure a well-maintained workplace, seamless event execution, and high client satisfaction for local and international clients.

Key Responsibilities
  • Office Facilities & Security Management:
    • Ensure cleanliness and hygiene in workspaces, restrooms, and common areas.
    • Supervise janitorial and maintenance staff to maintain high standards.
    • Oversee office aesthetics, including decoration, lighting, and greenery.
    • Manage utilities such as HVAC, generators, plumbing, and electrical systems.
    • Implement security protocols, including CCTV monitoring, access control, and visitor management.
    • Conduct regular fire safety inspections and emergency preparedness training.
  • Client Relations & Pre-Sales:
    • Act as the main point of contact for local & international clients.
    • Manage event inquiries, proposals, and bookings.
    • Provide venue tours and tailored event proposals to potential clients.
    • Close deals and drive event sales revenue.
  • Event Execution & Coordination:
    • Plan and manage corporate events, seminars, and workshops.
    • Ensure seamless event setup, including seating, sound, and visuals.
    • Coordinate with catering services, vendors, and on-site staff.
    • Provide on-the-spot troubleshooting to resolve event-day challenges.
  • Technical & Equipment Oversight:
    • Supervise and maintain projectors, sound systems, lighting, and AV setups.
    • Ensure all microphones, screens, and staging setups are functioning optimally.
    • Maintain backup power solutions for uninterrupted events.
    • Oversee technical maintenance of AC & HVAC Systems – Oversee periodic servicing & troubleshooting.
    • Inspect fire alarms, extinguishers & emergency routes for fire safety systems.
    • Maintain CCTV, biometric access, and alarm systems for security infrastructure.
    • Ensure smooth communication networks for telephony & internet systems.
    • Negotiate contracts with vendors and service providers for maintenance.
    • Track and optimize operational budgets related to facilities & event execution.
    RequirementsEducation:
    • Bachelor's Degree / Diploma in Hotel Management, Event Management, or Business Administration (Preferred).
    Technical Knowledge:
    • Building Maintenance: HVAC, generators, security systems, fire safety.
    • AV & IT Systems: Sound systems, projectors, lighting, and staging setups.
    • Communication Infrastructure: Telephony (VoIP, PBX), internet services.
    Experience:
    • 3+ years in facilities management, event coordination, or hospitality industry.
    Soft Skills:
    • Crisis Management & Problem-Solving – Ability to resolve operational & event-related issues quickly.
    • Sales & Negotiation Skills – Strong ability to convert leads into bookings and maximize event revenue.
    • Multitasking & Team Coordination – Overseeing both staff and vendors effectively.
    • Strong Time Management – Ensuring seamless execution of multiple ongoing responsibilities.

  • Corporate Event Coordinator

    3 days ago

    Karachi, Sindh, Pakistan beBeeEvent Full time 600,000 - 1,200,000

    Plan, design and produce high-profile events within tight timelines.Liaise with stakeholders to identify needs and ensure exceptional customer satisfaction.Develop innovative solutions in collaboration meetings to enhance services and event quality.Coordinate logistics and manage all event details, including decor, catering, entertainment, transportation,...

  • Facilities & Event Operations Manager

    3 weeks ago

    Karachi, Sindh, Pakistan TAJMAC IT Solutions Pvt. Ltd. Full time

    We are looking for a Facilities & Event Operations Manager with a hospitality and event management background to oversee the maintenance, security, and operations of our corporate office premises and Almonzo Auditorium.This role blends operations, client relations, and event execution, requiring expertise in facility upkeep, vendor management, event...

  • Supervisors - Event Management

    2 weeks ago

    Karachi, Sindh, Pakistan De Event Emporium Full time

    Bachelor's degree in Event Management or a relevant field.Job Description: Supervisors - Event ManagementCompany Overview:De Event Emporium is a leading Event Management Company based in Karachi, specializing in providing top-notch services in catering and decorum for a wide range of events. Our dedicated team ensures flawless execution and exceptional...

  • Event Manager

    3 weeks ago

    Karachi, Sindh, Pakistan Catwalk Event Management & Productions Full time

    Catwalk Event Management & Productions, PakistanPlan, design and produce events while managing all project delivery elements within time limits.Liaise with clients to identify their needs and to ensure customer satisfaction.Provide feedback and periodic reports to stakeholders.Propose ideas to improve provided services and event quality.Organize facilities...

  • Event Coordinator

    3 days ago

    Karachi, Sindh, Pakistan beBeeEvent Full time 5,000,000 - 7,500,000

    Event Coordinator RoleAs an event coordinator, you will be responsible for planning and executing successful events. Your role will involve working closely with clients to understand their needs and preferences, and then using your skills and expertise to deliver a memorable experience.Develop and implement event strategies that meet client objectives.Manage...

  • Senior Events Coordinator

    2 weeks ago

    Karachi, Sindh, Pakistan beBeeSpecialist Full time

    Event Operations SpecialistOur team is seeking a highly skilled Event Operations Specialist to oversee the successful execution of events at our venue.Key Responsibilities:Cover all aspects of event management, including preparation, coordination, and execution.Liaise with key staff members to ensure seamless event delivery.Develop and manage event...

  • Event Coordinator

    3 days ago

    Karachi, Sindh, Pakistan beBeeEvent Full time $900,000 - $1,200,000

    The ideal candidate will be responsible for conceptualizing, coordinating, and promoting events and training seminars for academic and business communities.Identifying market demand to initiate concepts for training.Creating event literature and marketing collateral.Promoting and marketing the event to target audiences.Sourcing sponsorships and...

  • Senior Corporate Event Manager

    4 days ago

    Karachi, Sindh, Pakistan beBeeExpert Full time 900,000 - 1,200,000

    Event Coordinator Job DescriptionWe are seeking a highly skilled Event Coordinator to join our team.Market Research: Identify opportunities for events and research markets to understand client needs.Proposal Development: Create detailed proposals for events, including timelines, venues, suppliers, legal obligations, staffing, and budgets.Venue Management:...

  • Manager Corporate

    4 weeks ago

    Karachi, Sindh, Pakistan Event And Conference International Pvt. Full time

    Event And Conference International Pvt. Ltd., PakistanJob ResponsibilitiesMarketing the exhibition organized by the company.Planning, controlling, and executing projects.Managing the marketing team.Job SpecificationMBA in Marketing.Good presentation and communication skills.Ability to deal with corporate clients.Energetic and fast-paced personality.Location:...

  • Special Events Coordinator

    2 weeks ago

    Karachi, Sindh, Pakistan beBeeEvent Full time

    Event Planner Job DescriptionPlan and produce events within tight timelines.Job ResponsibilitiesLiaise with clients to identify needs and ensure satisfaction.Propose ideas to enhance services and event quality.Organize facilities, manage event details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment,...