Executive Assistant to Senior Leadership

2 days ago

Lahore, Punjab, Pakistan beBeeAdministrative Full time 300,000 - 600,000

We are seeking a highly skilled and organized Administrative Professional to join our team as Secretary to the CEO.

Responsibilities:

  • Act as the first point of contact for visitors, answering inquiries and directing them to relevant departments or individuals.
  • Manage incoming calls, emails, and correspondence, responding promptly and professionally.
  • Coordinate meeting rooms, set up conference calls, and take minutes during meetings.
  • Perform administrative tasks, including filing, photocopying, and maintaining office supplies.
  • Write and edit emails, memos, and letters, ensuring clarity and accuracy.
  • Develop and implement office procedures and record systems, improving efficiency and productivity.
  • Manage database entries, client files, and other sensitive information with confidentiality and discretion.
  • Order and maintain office supplies, ensuring timely restocking and minimal waste.
  • Organize and distribute messages, both internally and externally, promoting effective communication.
  • Make travel arrangements, prepare itineraries, and confirm bookings for executives and teams.
  • Prepare and mail outgoing correspondence, ensuring prompt delivery and professional presentation.
  • Assist with presentations, reports, and other business-related projects, providing administrative support as needed.
Requirements:

To succeed in this role, you will require:

  • Excellent organizational and time management skills, with a high degree of multi-tasking capability.
  • Strong written and verbal communication skills, with the ability to interact effectively with colleagues, clients, and executives.
  • Integrity, professionalism, and a commitment to maintaining confidentiality and discretion.
  • Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
  • A minimum of a high school diploma or university education, with training and development opportunities available.
Benefits:

As a member of our team, you can expect:

  • A competitive salary and benefits package.
  • Ongoing training and development opportunities to enhance your skills and knowledge.
  • A dynamic and supportive work environment, with regular feedback and performance evaluations.
  • The chance to work closely with senior executives and contribute to the success of the organization.

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