Site Administrator

17 hours ago

Karachi, Sindh, Pakistan Times Group Private Limited Full time 800,000 - 1,200,000 per year

Position Title:
Site Administrator

Location:
Project Site, Karachi, Pakistan

Employment Type:
Full-Time

Overview:

The Site Administrator is responsible for providing administrative, clerical, and logistical support to ensure smooth operations at the project site. This role plays a vital part in maintaining documentation, coordinating communication, and supporting site management teams in daily activities.

Key Responsibilities:Administrative Support:

  • Maintain site records, files, correspondence, and reports in an organised manner.
  • Prepare, manage, and distribute project-related documents, memos, and notices.
  • Handle incoming and outgoing communications (emails, phone calls, letters).
  • Support payroll and attendance record-keeping for site staff and workers.

Procurement & Logistics:

  • Coordinate requisition, delivery, and tracking of materials and supplies to the site.
  • Maintain inventory records for site materials, equipment, and tools.
  • Assist in vendor coordination, ensuring timely supply and documentation.

HR & Compliance Support:

  • Maintain staff attendance, leave records, and time sheets.
  • Support compliance with company policies, safety regulations, and labour laws.
  • Assist with on-boarding of site staff, workers, and subcontractors.

Financial & Reporting Duties:

  • Handle petty cash for site expenses and maintain proper records.
  • Assist in preparation of site budgets, expense reports, and cost tracking.
  • Generate daily, weekly, and monthly reports for management.

Coordination & Communication:

  • Act as the point of contact between the site and head office.
  • Support project managers in scheduling meetings, preparing minutes, and follow-ups.
  • Facilitate smooth communication between contractors, consultants, and internal teams.

Qualifications & Skills:

  • Bachelor's degree in Business Administration, Management, or related field (preferred).
  • Proven experience of 5-10 years in administrative support, preferably in the construction industry.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ERP systems.
  • Strong organisational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and in a team under pressure.
  • Knowledge of construction site procedures and safety compliance is an advantage.

Key Attributes:

  • Attention to detail and accuracy.
  • Strong problem-solving skills.
  • Ability to maintain confidentiality.
  • Adaptable and proactive in dynamic site environments.


Apply now with your resume/cover letter

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