Call for Proposals: End-of-Project Evaluation Consultancy

Posted date

13th November, 2025

Last date to apply

20th November, 2025

Country

Pakistan

Locations

Islamabad

Category

Consultancy

Type

Consultancy

Terms of Reference for Project End Evaluation

Assignment Summary

Name of the assignment

Project End Evaluation

Locations

Punjab (Talagang, Layyah), Sindh (Rashidabad, Khairpur and Matiari, Karachi), Baluchistan (Quetta)

Assignment start and end date (tentative)

24th November –22nd December 2025

Assignment Purpose

To help determine how well the project achieved its goals and what difference it made and assess the project's outcomes, efficiency, and overall impact, while also ensuring accountability to donor and stakeholders.

The evaluation will also identify lessons learned, highlight what worked well and what could be improved and provide do able recommendations to partners and CBM

Commissioning Organisation

Brien Holden Foundation

Assignment Duration

28 days

1. Introduction

Brien Holden Foundation in partnership with public and private organisations is implementing a project to set up optical services for low-income communities in seven (Talagang, Layyah, Tando Allah Yar, Karachi, Matiari, Khairpur and Quetta) districts of Pakistan. The project is funded by CBM Christoffel-Blindenmission Pakistan. It aims to establish sustainable optical services to provide a variety of subsidised and good-quality spectacles to the local communities.

Project Summary:

The project aims to treat refractive errors related blindness by developing accessible and good-quality optical services leading to a comprehensive continuum of eye care in Pakistan. The specifically objectifies to enhance the access of local communities to good quality optical services in three provinces of Pakistan, Punjab Sindh and Baluchistan. The project makes the existing package of eye health services comprehensive by integrating optical services. Similarly, the project introduces a range of optical products including spectacles, sunglasses and reading glasses for all ages and diverse genders. The project contributes to developing an eye health workforce through training at least nine persons especially those with disabilities to dispense the spectacles and run the optical shops.

Project Results and Activities:

Result 1: Accessible and good quality optical services are established in the project districts

• Situational analysis about the dynamics of the optical market

• Setting up of optical shops - procurement of optical equipment of optical workshops

• Setting up of point of sales including desktop computer, barcode scanner, thermal printer, cash drawer

• Refurbishment of shops - display counter, reception, minor furniture and up keeping

• Disability assessment and making shops accessible

• Training of field staff on dispensing spectacles, safeguarding, disability inclusion, shop management, record keeping and reporting

Result 2: Women, men and children including persons with disabilities are receiving good quality optical services in the project districts

• Procurement of inventory (spectacle frames, lenses, reading glasses, sunglasses)

• Setting up Mechanisms for Uninterrupted Supply Chain, Quality Assurance and Feedback/complaints

Result 3: The project established and maintained quality standards of implementation

• Project Monitoring

• Local travel for monitoring and daily coordination

• Mid Term Review and End Project Evaluation

• Staff and partner organisation training conducted on Safety and safeguarding

Target Groups:

The people benefitting from the services of the optical shops are the patients who were provided with spectacles including, children women, men, persons with disabilities and elderly.

2. The objective of the Project End Evaluation

The project end evaluation aims to:

i- Measure performance: To evaluate whether the project met its planned objectives, targets, and outcomes.

ii- Assess impact: To understand what difference the project made — for example, how it improved people's lives or strengthened eye health systems.

iii- Ensure accountability: To provide evidence to donors, partners, and beneficiaries on how funds and resources were used.

iv- Identify lessons learned: To capture what worked well and what did not, so future programs can be designed and implemented more effectively.

v- Support decision-making: To guide organisational strategy, resource allocation, and the design of follow-up or scaling-up initiatives.

3. Scope

The project end evaluation is expected to cover the project period from the start of the project (1 July 2022 until 31st December 2025, by creating an accurate and comprehensive picture of the project implementation, project budget, target audience and generating findings on the evaluation criteria and documenting good practices and lessons learned.

Evaluation Matrix:

This evaluation matrix outlines the key criteria, questions, indicators, data sources, and methods for assessing the final performance of the project aimed at establishing and sustaining optical services for underprivileged communities in Pakistan.

Evaluation Criteria

Key Evaluation Questions

Indicators / Means of Verification

(the consultant will adjust these in line with the project LFA)

Data Sources

Data Collection Methods

Relevance

How well are the optical services aligned with community needs and national eye health priorities?

Are the project's objectives still valid and responsive to the target population?

How effectively does the project address barriers faced by low-income and marginalised groups?

How does the project promote inclusion and accessibility for women, children, and persons with disabilities?

Alignment with national eye health policy

Evidence of community needs addressed

Inclusion of marginalised groups

Feedback from beneficiaries and local authorities

Project proposal, National Eye Health Policy, stakeholder interviews, community feedback

Document review, key informant interviews (KIIs), focus group discussions (FGDs), beneficiary survey

Effectiveness

To what extent were planned activities completed and intended results achieved?

Have beneficiaries experienced measurable improvements in vision and access to services?

What factors contributed to or hindered success?

How effective were training and capacity-building activities?

Percentage of activities completed

Number of beneficiaries screened and provided spectacles

Improvement in visual outcomes

Number and competence of trained personnel

Project reports, training records, monitoring data, beneficiary lists

Document review, interviews, observation, beneficiary interviews

Efficiency

Were resources used effectively to achieve project outcomes?

Were any adaptations made to improve cost-effectiveness?

How efficient were logistics and supply chain processes?

Are there areas for improvement in resource management?

Budget utilisation rate

Timeliness of procurement and service delivery

Financial reports, partner feedback

Financial analysis, interviews, document review

Impact

What significant changes resulted from the project?

How did the project affect wellbeing and quality of life?

What long-term or systemic benefits are evident?

Reduction in vision impairment

Increased awareness and service uptake

Testimonies of improved quality of life

Beneficiary feedback

Case studies, FGDs

Sustainability

What mechanisms are in place to sustain optical services post-project?

Have local capacities been developed for long-term management?

What partnerships support continued service delivery?

Local staff trained

Financial model viability

Partnerships with local health departments or NGOs

Partner agreements, training reports

Document review, interviews

Good Practice

Which strategies or models were most effective and replicable?

How can these practices be scaled or adapted for other regions?

Documented successful interventions

Stakeholder feedback on replicable models

Evidence of improved outcomes due to innovative approaches

Evaluation findings, project documentation

Stakeholder interviews

Cross-Cutting Issues

How well did the project integrate gender equality, disability inclusion, safeguarding, and environmental considerations?

Were staff and partners trained and compliant with safeguarding and inclusion policies?

Gender and disability disaggregated data

Inclusion in training and outreach

Safeguarding mechanisms

Environmental sustainability measures

Training records, safeguarding reports, monitoring data

Document review, observation, staff and beneficiary interviews

4. Expected Deliverables

The consultant will be expected to deliver the following;

Deliverable

Description

Timeline

Responsible Party

Inception Report

Detailed evaluation plan including methodology, data collection tools, sampling, and work plan. To be reviewed and approved by BHF before fieldwork begins.

Within a week of contract signing

Consultant

Data Collection Tools

Stakeholder Consultation Summary

Final versions of survey forms, interview and FGD guides, and consent forms aligned with evaluation matrix.

Summary of coordination meetings with BHF, implementing partners, and key stakeholders, highlighting key inputs and agreements.

Week 2

Consultant

Draft Evaluation Report

Comprehensive draft report analysing findings under all evaluation criteria (Relevance, Effectiveness, Efficiency, Impact, Sustainability, etc.).

Week 3

Consultant

Validation Workshop / Presentation

Presentation of key findings and recommendations to BHF and partners for review and feedback.

Week 4

Consultant & BHF

Final Evaluation Report

Finalised report incorporating feedback from validation workshop, including executive summary, findings, lessons learned, and recommendations.

Week 4

Consultant

Summary Brief / Factsheet

Two-page summary of key findings and recommendations for donor and partner dissemination.

Week 4

Consultant

Data and Documentation Package

Submission of clean dataset, anonymised transcripts, photos, and supporting documentation.

Week 4

Consultant

5. Proposed methodology

Consultants are expected to propose their own methodology for the project's end evaluation. The approach should assess relevance, effectiveness, efficiency, impact, and sustainability, using a mix of quantitative and qualitative data. It should engage key stakeholders—including BHF staff, partners, government representatives, and community members—and align with ethical standards. Consultants should outline how they will collect and analyse data, ensure stakeholder participation, and validate findings. The final deliverables will include a comprehensive report and a two-page summary of key lessons and recommendations.

6. Report Format

See Annex 1

• Required Profile of the Consultant(s)

• Possess proven experience (at least 10 years) in monitoring, evaluation and learning work for NGO development projects preferably of public health and eye health

• Strong analytical and documentation skills
• Experience in conducting similar assignments for international NGOs in Pakistan

Proposed Evaluation Team

Position

Core Role

Team Leader / Lead Evaluator

Overall coordination, analysis, and reporting

Eye Health / Optometry Specialist

Technical assessment of services and outcomes

MEL Specialist

Framework design, data collection, analysis

Gender, Disability & Safeguarding Specialist

Cross-cutting theme assessment

Field Researchers (2–3 persons)

Field data collection and transcription

Data Analyst / Report Editor (optional)

Data cleaning, visuals, report editing

Note: the team should include local women with disabilities where possible.

8. Administrative and logistical support:

Brien Holden Foundation will not pay for the consultant's travel, hotel accommodation, meals and any incidental costs associated with the assessment. All in-country logistical arrangements will be made by the consultant her/himself.

9. Submission and selection of proposals

The proposals can electronically be shared at

The proposals in paper form and email can be sent (please mention "Proposal for Project End Evaluation" on top of the envelope) at the following address,

Procurement Committee, Brien Holden Foundation, Plot 5, Basement, Fayyaz Market, Sector G 8/2, Islamabad.

The timeline for submission of proposals is 20th November 2025.

No expression of interest will be accepted after the deadline.

The following documents should be included in the proposal:

• Technical proposal including proposed methodology
• Financial proposal (detailed budget including taxes according to the rules and regulations of the consultants' local tax authorities)
• CVs (maximum 04 pages) / profiles of the team member and their respective roles
• At least two recent examples of the same/ relevant assignment
• An outline of the understanding of these TORs and the suggested methodology
• Work plan and timeline for the entire assignment

Selection matrix

Criteria

Score

Budget

30%

Technical proposal

30%

Experience in the related task

20%

Qualifications of team

20%

Total

100%

10. Proposed payment schedule:

Brien Holden Foundation proposes to pay 20% of the proposed assignment cost upon presentation of a detailed work plan, the next 50% will be paid upon submission of the first draft of the report and the final 30% will be paid as the final settlement of the contractual obligation.

Annex 1:

Final Project Evaluation Report Template

This template provides a concise structure for preparing the final evaluation report of the project aimed at establishing and sustaining optical services for underprivileged communities in Pakistan. The report should not exceed 15 pages (excluding annexes). Each section includes a brief description of the expected content.

1. Executive Summary (1–2 pages)

Provide a concise overview summarising: project background, purpose of evaluation, key objectives, methodology, major findings by evaluation criteria (relevance, effectiveness, efficiency, impact, sustainability), and key recommendations.

1. Introduction (1 page)

Briefly describe the project's objectives, duration, target areas, implementing partners, and intended beneficiaries. State the purpose, scope, and audience of the final evaluation.

1. Methodology (1–2 pages)

Outline the evaluation approach, including data collection methods (document review, interviews, FGDs, field visits), sampling strategy, data sources, limitations, and ethical considerations.

1. Key Findings (6–7 pages total)

Organise findings under the following evaluation criteria:

4.1 Relevance

Discuss how the project aligns with national eye health policies, local community needs, and inclusion priorities.

4.2 Effectiveness

Assess progress against objectives, delivery of outputs, quality of services, and capacity-building outcomes.

4.3 Efficiency

Evaluate use of financial and human resources, cost-effectiveness, and adaptive management during implementation.

4.4 Impact

Describe the project's influence on access to optical services, vision outcomes, and quality of life, including broader systemic effects.

4.5 Sustainability

Explain the measures in place to ensure continuity of services after project completion, local ownership, and partnerships.

4.6 Good Practices and Cross-Cutting Issues

Highlight innovations, inclusion of persons with disabilities, gender equality, safeguarding, and environmental considerations.

1. Conclusions (1 page)

Summarise the overall performance of the project, highlighting achievements, challenges, and alignment between results and objectives.

1. Recommendations (1–2 pages)

Provide clear, actionable, and prioritised recommendations for improving future projects, sustaining outcomes, and enhancing partnerships.

1. Lessons Learned and Good Practices (1 page)

Identify key lessons and effective approaches that can be applied to future eye health or community development initiatives.

1. Annexes (not counted in 15 pages)

Include ToR, evaluation matrix, data collection tools, list of stakeholders, supporting tables/charts, photos, and references.

Page Allocation Summary

Section

Suggested Length

Executive Summary

1–2 pages

Introduction

1 page

Methodology

1–2 pages

Key Findings

6–7 pages

Conclusions

1 page

Recommendations

1–2 pages

Lessons Learned and Good Practices

1 page

Total (excluding annexes)

13–15 pages

Apply By:

Submission and selection of proposals

The proposals can be electronically shared at

The proposals in paper form and email can be sent (please mention "Proposal for Project End Evaluation" on top of the envelope) at the following address,

Procurement Committee, Brien Holden Foundation, Plot 5, Basement, Fayyaz Market, Sector G 8/2, Islamabad.

The timeline for submission of proposals is 20th November 2025.

No expression of interest will be accepted after the deadline.

The following documents should be included in the proposal:

• Technical proposal including proposed methodology
• Financial proposal (detailed budget including taxes according to the rules and regulations of the consultants' local tax authorities)
• CVs (maximum 04 pages) / profiles of the team member and their respective roles
• At least two recent examples of the same/ relevant assignment
• An outline of the understanding of these TORs and suggested methodology
• Work plan and timeline for the entire assignment