Manager Administration

About Us

Karandaaz Pakistan (KRN) is a not-for-profit organization, based out of Islamabad, registered with the Securities and Exchange Commission of Pakistan under Section 42 of the Companies Act 2017. The entity has been seeded by Enterprise and Asset Growth Programme of UK's Foreign, Commonwealth & Development Office (FCDO) and our digital finance initiatives are being funded by the Gates Foundation.

KRN is guided by the vision of
Investing for Shared Prosperity
, and driven by the mission to enhance capabilities of the financial and digital ecosystem through investments, innovations, and strategic partnerships for inclusive, green and sustainable growth.

Position Summary

The
Manager Administration
will be responsible for overseeing and continuously improving all administrative, procurement, and facility management functions at Karandaaz Pakistan. The role ensures that administrative systems and services are efficient, transparent, and fully compliant with organizational policies and donor requirements. The incumbent will play a critical role in driving operational excellence, cost efficiency, and sustainability across Karandaaz's physical and administrative infrastructure.

Job Responsibilities

Policy, Control, & Team Leadership

• Monitor and manage administrative budgets, ensuring cost discipline, forecasting accuracy, and value-for-money.
• Review and process administrative expense claims, travel reimbursements, and vendor invoices in coordination with Finance.
• Ensure all procurement and inventory documentation is audit-ready and compliant with Karandaaz's internal control framework.
• Review, revise, and enforce administrative policies, SOPs, and guidelines (including procurement and travel) to ensure alignment with governance framework and operational standards.
• Ensure legal and financial compliance in the negotiation and management of office lease agreements, renewals, and renovation projects.
• Lead and mentor the Administration team, ensuring effective delegation, accountability, and performance management.
• Introduce process efficiencies, automation opportunities, and sustainability practices across all administrative functions.

Procurement & Facilities Management

• Liaison with the Procurement team and manage end-to-end procurement processes for goods and services, ensuring transparency, competitiveness, and adherence to donor and organizational policies.
• Maintain a comprehensive fixed asset register, ensuring quarterly physical verification and timely disposal of obsolete assets.
• Oversee Life and Health Insurance management of staff in coordination with the People Services team.
• Oversee insurance coverage for all assets and ensure timely submission and follow-up of claims.
• Oversee the day-to-day operations of HQs, ensuring optimal workspace utilization, safety, cleanliness, and functionality.
• Manage maintenance schedules, service contracts, utilities, and building safety compliance.
• Coordinate with vendors and service providers to ensure high-quality delivery and cost-effectiveness.

Sustainability & Strategic Projects

• Ensure the implementation of green office initiatives, energy conservation practices, and the performance/maintenance of the solar energy system.
• Identify and implement energy optimization and cost-saving initiatives across facilities and operations.
• Provide administrative oversight for strategic infrastructure projects when needed

Logistics & Employee Support

• Plan and manage all national and international travel logistics, including ticketing, visa processing, accommodation, and per diem management.
• Coordinate logistics for high-level board meetings, workshops, and official events, ensuring professional representation and seamless execution.
• Collaborate with the HR team on administrative aspects of employee onboarding, attendance management, and engagement activities.
• Oversee the administration of employee health insurance and ensure smooth processing of medical claims.
• Facilitate employee well-being initiatives through effective office facilities and services management.

Eligibility

A preferred candidate will need to have:

Education & Experience

• Bachelor's or Master's degree in Business Administration, Management, Supply Chain, or a related discipline from a reputable institution.
• 6–8 years of progressive experience in administration, procurement, or facility management, preferably within a development organization, donor-funded project, or corporate entity with strong governance systems.
• Demonstrated experience of independently managing the Admin function of an organization will get a competitive advantage

Knowledge, Skills & Abilities

• In-depth understanding of procurement and administrative compliance frameworks
• Strong financial acumen with experience managing operational budgets
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and administrative management tools
• Working knowledge of health, safety, and environmental compliance standards.
• Excellent contract negotiation and vendor management skills
• Excellent conflict management skills
• Strong leadership and team development skills.
• Analytical mindset with sound judgment and problem-solving ability.
• High integrity, transparency, and professionalism.
• Strong communication and interpersonal skills to engage effectively with internal and external stakeholders.
• Ability to multitask, prioritize, and work effectively under pressure.

Culture and Values at Karandaaz

Karandaaz espouses the values of
Integrity, Diversity, Entrepreneurship, Appreciation
and
Learning Acumen (IDEAL)
. These values shape our choices on what we do and the approach we take towards it. We also believe that we are all responsible for creating a great place to work and are constantly looking to hire individuals who bring the same level of passion and commitment to the purpose of the organization.

If you believe in the Karandaaz vision and values and feel excited about the work we are offering, please send us your application for this position.

Karandaaz is an equal opportunity employer and encourages applications by all population groups

Applications close at midnight on Sunday, 23rd November 2025.