HR & Compliance Administrator

The Job Role

Effective administration of all aspects of the employee lifecycle and compliance documentation. Managing employee queries and ensuring company policies and procedures are followed.

The role includes the following duties:

• Processing starters, leavers and amendments for all employees

• Manage maternity, paternity and parental leave processes

• Monitoring all probations

• Managing all absences across the company and updating employee files

• Being the first point of contact on all HR related queries

• Managing DBS

• Ensuring company policies and procedures are followed

• To assist with recruitment and vetting checks

• Liaising with recruitment agencies, setting up interviews, screening candidates and completing interviews for operational staff.

• Organise employee records

• Issue contracts, contract amendments and letters as required

• Carry out onboarding and induction

• Manage the leaver process

• Supporting general HR functions e.g. note taking and collating reports,

• Supporting line managers in understanding company policies and procedures

Additional administrative tasks:

• Carrying out regular audits as instructed

• Maintaining databases

• Reporting and administration of non-conformities

• Liaising with other departments about policy changes and implementing them

• Completing administrator tasks on the HR portal

• Completing documentation for subcontractors as and when required

• Being responsible of looking after employee benefits (Bonuses, Long Service awards etc)

• Assist with Office administration duties as and when required Managing and building databases and online platforms to support the department and the Head of Compliance and HR.

• Maintaining all compliance (e.g. H&S, ISO, GDPR) related documentation and conducting audits for both internal and external purposes.

• Preparing presentations.

• Being the main point of contact in the department as project lead for all internal and external projects.

• Drafting SOPs, policies and procedures.

• Understanding and complying with all relevant company policies.

• Maintaining up to date information on regulatory changes.

• Leading compliance updates and drafting internal communications.

• Manipulate, interpret, and analyse large amounts of data to identify and to report on key trends.

• Monitoring training records and ensuring trainings are up to date.

• Maintaining compliance data bases and ensuring documentation is up to date.

• Arranging and delivering compliance related training as and when required.

• Monitoring and reporting on key performance indicators for the department.

• Help with everyday problem-solving activities.

• Aim for continuous improvement in all practices.

• Liaising with other departments to resolve non-conformities.

Person Specification:

• Must have a natural affinity with people and a high level of self-awareness

• Ability to work as part of a team as well as taking own initiative

• Will need to be conscious of own values and an awareness of how these affect the organisation and those they support

• Have driven, motivated professional approach to succeed in a fast-paced workplace

• Ability to create good working relationships both internally and externally

• Ability to demonstrate a professional, confident and 'can do' attitude

• Must have a 5-year checkable work history with no unaccountable gaps

• Basic DBS Check

Essential Skills:

• Have previous experience and working knowledge of good HR practice and employment law

• Demonstrate excellent level of written and presentation skills

• Flexibility and good time management skills to be able to prioritise conflicting workload and ensure deadlines are met

• Excellent attention to detail

• Working knowledge of MS Office

• Good working knowledge in using Excel at intermediate level and be confident in using spreadsheets (e.g. formulas, data analysis and filtering & sorting)

• CIPD Level 5 Qualification or equivalent experience in a similar role

• Line management experience

Desirable Skills:

• Experience of HR systems

• Previous experience of working in a fast-paced environment