Executive Administration

3 days ago

Lahore, Punjab, Pakistan OLX Pakistan Full time 900,000 - 1,200,000 per year

We are seeking a versatile administrative associate to ensure that administrative operations at our organization run efficiently.The responsibilities for this roles includes:

Data Management:

  • Maintain and update Excel sheets of various office locations.
  • Create and manage Admin dashboards
  • Make presentations and present the data numbers when required

General Management:

  • Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.
  • Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
  • Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.

Premises Management:

  • Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
  • Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
  • Ensure proper working of Genest

Telecom Management (Zong):

  • Issuance, and monitoring company telecom policies as per designation.
  • Develop cross-platform plans, including optimizations, reporting, and troubleshooting.
  • Assisting with any sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
  • Generate Monthly billing reports and ensuring the timely payments.
  • Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.

Travel Request:

  • Ensuring travel timelines.
  • Optimizing and monitoring company travel policies.
  • Managing and processing all travel-related documentation, including payments, itineraries, medical, and legal forms.
  • Assisting with any travel-related issues that may arise.
  • Researching travel deals and evaluating prices and services.

Security and safety Management:

  • Administer framework necessary to ensure safety and security operations, policies, and procedures; oversee the correction of all issues in the interest of safety, security and risk reduction
  • Lead investigations, audits, and security inspections.
  • Manage CCTV cameras issues.
  • Ensure Premises security.

Requirements:

  • Bachelor's Degree or more (BSCS will be preferred. )
  • Expert in and data analytics
  • 2+ Years of experience
  • Good Communication with Energy and drive to learn
  • Pleasant and groomed attire

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