HR & Admin Officer

Candidate meeting the above-mentioned criteria may apply on Muslim Hands Career Website through the link below:

Recruitment and Selection:

• Develop job descriptions and recruit qualified staff.

• Conduct interviews and assess candidate suitability.

• Onboard new staff and ensure necessary documentation is completed.
Performance Management:

• Develop and implement performance management systems.

• Conduct performance reviews and provide feedback to staff.

• Identify training needs and organize training programs.
Payroll and Benefits:

• Process payroll and ensure timely payment of salaries and benefits.

• Manage employee records, including leave records and attendance.
Employee Relations:

• Address employee grievances and concerns.

• Promote a positive and supportive work environment.

• Ensure compliance with labor laws and regulations.
Administration:
Office Management:

• Manage office facilities, including maintenance and security.

• Oversee procurement and logistics, including purchasing of office supplies and equipment.

• Coordinate with landlords and service providers.
Vehicle Management:

• Manage the fleet of vehicles, including maintenance and fuel management.

• Ensure compliance with traffic rules and regulations.
Finance and Accounts:

• Assist in financial management tasks, including preparing expense claims and invoices.

• Maintain accurate records of financial transactions.
General Administration:

• Provide administrative support to project staff, including visa processing, travel arrangements, and accommodation.

• Coordinate with other departments to ensure smooth project implementation

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 2 years of experience in HR and administration, preferably in the development sector.
• Strong understanding of labor laws and regulations in Pakistan.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Experience in working with multi-donor projects, including UN agencies, BC, FCDO, USAID, etc.
• Familiarity with donor reporting requirements and procedures.

The ideal candidate will be a highly organized and efficient individual with a strong focus on detail.
Additional Preferred Qualifications:

• Experience in managing multi-donor projects.
• Knowledge of project cycle management.
• Fluency in English, both written and spoken.
• Ability to work under pressure and meet tight deadlines.
• Commitment to the mission and goals of the organization.

Safeguarding
To prioritize the well-being of children and adults involved in British Council projects, the Admin & HR Officer must complete mandatory safeguarding e-learning courses. This training ensures a deep understanding of safeguarding principles and practices, including conducting thorough due diligence, adhering to the safeguarding code of conduct, protecting sensitive data, and strictly implementing safeguarding measures throughout all project stages. Any safeguarding concerns must be promptly reported to the designated project focal point.
Equality, diversity and inclusion (EDI)

A Admin & HR Officer must be cognizant of EDI principles to foster an inclusive and equitable work environment. This involves recognizing personal biases and actively working to counteract them. By valuing and treating everyone fairly, the Admin & HR Officer can contribute to a positive organizational culture that prioritizes well-being and mental health. Understanding the British Council's specific approach to EDI and its relevance to their role is crucial, necessitating ongoing learning and development in this area.