Real Estate Operations Coordinator

23 hours ago

North Nazimabad Town, Pakistan beBee Careers Full time
High-Level Real Estate Operations Specialist

We're seeking a highly capable and organized individual to drive the operational success of our real estate business.

This role is a core part of a fast-growing, media-savvy real estate brand that blends expert-level service with smart marketing, local storytelling, and consistent execution.

  • Listing Coordination

We need someone who thrives on efficiency, can juggle multiple moving pieces without dropping the ball, and loves putting systems in place that make everything run smoothly.

You'll help us achieve this by keeping operations tight, listings on track, and client communications seamless.

  • Key Responsibilities:
  • Prepare and organize listing materials, disclosures, marketing content, and signage
  • Schedule vendors (photographers, stagers, cleaners) and track listing timelines
  • Ensure accurate MLS entry and listing quality across all platforms
  • Support property launch campaigns through checklist execution and content coordination
  • Transaction Oversight:
  • Monitor contract-to-close timelines, coordinate with clients, attorneys, lenders, and cooperating agents
  • Track key deadlines and ensure all compliance documents are collected and filed
  • Keep clients informed with proactive updates and professional communication
  • Operational Support:
  • Maintain and improve internal systems, SOPs, and workflows
  • Organize and update the CRM and contact database
  • Manage recurring tasks, inboxes, calendars, and scheduling tools
  • Collaborate with leadership to streamline team functionality and reduce friction
  • Client Experience & Relationship Building:
  • Coordinate closing gifts, event invites, review requests, and follow-ups
  • Support branded outreach, including newsletters, mailers, and appreciation campaigns
  • Help organize events, pop-bys, and client touches that build long-term loyalty
  • Light Marketing & Brand Tasks:
  • Assist with posting or scheduling content across social platforms
  • Help prepare visual assets and coordinate with our media team as needed
  • Contribute to brand consistency and campaign execution
Qualifications and Skills
  • 3+ years in real estate operations, listing coordination, or high-level admin support
  • Solid understanding of the real estate process from pre-listing to post-closing
  • Strong organizational skills and the ability to manage competing priorities
  • Proficiency in tools like Google Workspace, Docusign, Canva, Follow Up Boss, and MLS systems
  • Self-directed, resourceful, and proactive—you solve problems before they grow
  • Professional, team-oriented, and obsessed with getting the details right
About Our Team

We believe in working humbly, loving where we live, and showing up with excellence in everything we do. Whether it's buying, selling, or building relationships that last far beyond the transaction, our focus is always on creating extraordinary, long-term experiences before, during, and well after closing day.

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