Senior Administrative Coordinator

7 days ago

Lahore, Punjab, Pakistan beBeeAdministrative Full time
Administration Assistant Job Description

We are seeking a highly skilled and experienced administration assistant to join our team. As an administration assistant, you will be responsible for providing administrative support to all departments, arranging meetings and functions, handling cafeteria-related issues, managing faculty and student transportation issues, supervising administrative staff, maintaining stock records, processing purchase requisitions and orders, and ensuring campus security.

Key Responsibilities:
  1. Arrange meetings of the site administration committee and follow up on decisions.
  2. Prepare feasibility reports for new administrative development projects.
  3. Provide administrative support to all departments.
  4. Support administrative activities during admission campaigns.
  5. Follow up on administrative-related agreements.
  6. Ensure campus cleanliness, oversee all repair, maintenance, and development activities, assign duties, and supervise administrative staff.
  7. Ensure campus security.
  8. Arrange meetings and functions.
  9. Handle cafeteria-related issues as per policy.
  10. Manage faculty and student transportation issues and supervise petty cash.
  11. Maintain stock records, entries, receipts, issues, store maintenance, and daily routine activities related to sports items and demand records.
  12. Process and maintain purchase requisitions, purchase orders, GRIR, and file records, including room inventories.
  13. Manage and process bills through purchase orders and GRIR.
  14. For projects, record and maintain requisitions, estimates, and purchases.
  15. Maintain vehicles.
  16. Coordinate travel bookings and reservations for guests and employees, and organize seminars/events.
  17. Handle dealings with government departments.
  18. Follow up on vendor payments with the finance department.
  19. Ensure the safety and security of the campus.
  20. Oversee the completion of the administration audit process.
Required Skills and Qualifications:
  • Strong interpersonal skills
  • Strong negotiation skills
  • Organizational skills
  • Excellent communication skills
  • Administrative skills
Benefits:

This role offers a unique opportunity to work in a dynamic environment and contribute to the success of our organization. We offer a competitive salary and a range of benefits, including opportunities for professional growth and development.

Others:

This position is an excellent opportunity for individuals who are passionate about administration and looking for a challenging and rewarding career. If you are a motivated and detail-oriented individual who is looking for a new challenge, please apply today.

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