Executive Assistant

5 days ago


Karachi, Sindh, Pakistan beBee Careers Full time
Executive Assistant

We are seeking an experienced Executive Assistant to provide high-level administrative support to our senior management team. As an Executive Assistant, you will be responsible for:

  • Coordinating travel arrangements, including flights, accommodation, and itineraries.
  • Managing front desk operations, including handling incoming and outgoing mail and courier deliveries.
  • Providing logistical support for meetings, appointments, and video calls.
  • Preparing and editing documents, reports, and presentations.
  • Organizing events, conferences, and other activities as needed.
  • Maintaining accurate attendance records and providing weekly reports to department heads.

Our ideal candidate will have excellent organizational and communication skills, with the ability to work independently and as part of a team. A minimum of a Bachelor's degree and 3-5 years of experience in a similar role is preferred.

Key Responsibilities:

  1. Manage front desk operations, including handling mail, courier deliveries, and attendance records.
  2. Provide logistical support for senior management, including coordinating travel arrangements and preparing documents.
  3. Assist with event planning, coordination, and execution.
  4. Maintain accurate records and provide reports to department heads.

Requirements:

  • Bachelor's degree or higher.
  • Minimum 3-5 years of experience in a similar role.
  • Proficiency in operating PABX systems.
  • Experience in business-related travel arrangements and administrative support.
  • Familiarity with utility agencies and correspondence with vendors.
  • Knowledge of office security, maintenance, and vehicle insurance processes.

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