Executive Support Specialist
3 weeks ago
Job Summary:
MILELE MOTORS FZE is seeking a highly skilled Executive Support Specialist to support the CEO in managing communication, coordinating schedules, and ensuring that all executive functions are handled efficiently.
Key Responsibilities:
- Manage and organize the CEO's calendar, schedule meetings, and coordinate appointments across different time zones.
- Handle all incoming and outgoing communication on behalf of the CEO, including emails, calls, and other correspondence.
- Prepare, edit, and proofread documents, reports, and presentations for the CEO.
Project Management:
- Assist the CEO in managing and prioritizing multiple projects and tasks.
- Coordinate with various departments to ensure project deadlines are met and deliverables are achieved.
- Track and report on the progress of various initiatives to keep the CEO informed.
Administrative Functions:
- Handle confidential information with the utmost discretion.
- Organize and maintain digital files and records for easy access and retrieval.
- Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.
Meeting Coordination:
- Prepare agendas, take minutes, and ensure follow-up on action items from meetings.
- Coordinate and facilitate virtual meetings and conferences using Microsoft Teams and Zoom.
Personal Assistance:
- Provide personal assistance to the CEO, including handling personal appointments and errands.
- Ensure the CEO's personal and professional life is seamlessly integrated.
Job Objectives:
- To ensure the CEO is the most productive person in the organization.
- To facilitate the CEO's ability to focus on strategic goals by efficiently handling all administrative and routine tasks.
Requirements:
- A bachelor's degree or equivalent is required, preferably from a recognized Tier 1 institution.
- Minimum of 3-5 years in a similar role, with experience supporting C-level executives.
- Experience in coordinating with multiple teams and managing high-stakes projects.
Skills:
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, Visio, Teams, SharePoint).
- Outstanding communication skills, both verbal and written.
- Strong organizational and time management skills with the ability to multitask effectively.
Background Check:
References and a background check will be required.
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