Executive Support Specialist

3 weeks ago


Lahore, Punjab, Pakistan MILELE MOTORS FZE Full time

Job Summary:

MILELE MOTORS FZE is seeking a highly skilled Executive Support Specialist to support the CEO in managing communication, coordinating schedules, and ensuring that all executive functions are handled efficiently.

Key Responsibilities:

  • Manage and organize the CEO's calendar, schedule meetings, and coordinate appointments across different time zones.
  • Handle all incoming and outgoing communication on behalf of the CEO, including emails, calls, and other correspondence.
  • Prepare, edit, and proofread documents, reports, and presentations for the CEO.

Project Management:

  • Assist the CEO in managing and prioritizing multiple projects and tasks.
  • Coordinate with various departments to ensure project deadlines are met and deliverables are achieved.
  • Track and report on the progress of various initiatives to keep the CEO informed.

Administrative Functions:

  • Handle confidential information with the utmost discretion.
  • Organize and maintain digital files and records for easy access and retrieval.
  • Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.

Meeting Coordination:

  • Prepare agendas, take minutes, and ensure follow-up on action items from meetings.
  • Coordinate and facilitate virtual meetings and conferences using Microsoft Teams and Zoom.

Personal Assistance:

  • Provide personal assistance to the CEO, including handling personal appointments and errands.
  • Ensure the CEO's personal and professional life is seamlessly integrated.

Job Objectives:

  • To ensure the CEO is the most productive person in the organization.
  • To facilitate the CEO's ability to focus on strategic goals by efficiently handling all administrative and routine tasks.

Requirements:

  • A bachelor's degree or equivalent is required, preferably from a recognized Tier 1 institution.
  • Minimum of 3-5 years in a similar role, with experience supporting C-level executives.
  • Experience in coordinating with multiple teams and managing high-stakes projects.

Skills:

  • Exceptional proficiency in Microsoft Office Suite (Word, Excel, Visio, Teams, SharePoint).
  • Outstanding communication skills, both verbal and written.
  • Strong organizational and time management skills with the ability to multitask effectively.

Background Check:

References and a background check will be required.



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