Chief Operational Coordinator

4 hours ago

Islamabad, Islamabad, Pakistan beBeeAdministrative Full time 380,000 - 530,000

We are seeking a highly organized and proactive professional to provide comprehensive support to our executive leadership.

Job Title: Executive Assistant

This role requires someone who can efficiently manage complex calendars, schedule meetings, coordinate appointments, and ensure optimal time allocation.

Key Responsibilities:
  • Calendar Management: Coordinate multiple time zones scheduling and prioritize tasks effectively.
  • Meeting Coordination: Prepare for and follow up on meetings sending agendas, taking minutes, tracking action items, and ensuring deadlines are met.
  • Project Coordination: Assist in planning and tracking strategic projects and initiatives follow up with internal and external stakeholders to ensure progress and alignment.
  • Stakeholder Management: Liaise between executives and internal/external stakeholders maintain strong professional relationships and ensure smooth communication.
  • Administrative Support: Prepare presentations reports and communication on behalf of the executive maintain confidential files and records.
  • Travel Logistics: Arrange domestic and international travel including flights accommodation ground transport and itineraries.
Requirements:
  • 3+ years of experience as an Executive Assistant or in a similar administrative role.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Highly detail-oriented with excellent follow-through.
  • Ability to manage sensitive information with integrity and discretion.
  • Strong problem-solving and decision-making abilities.
  • Comfortable in a fast-paced high-responsibility environment.
Preferred Tools Technical Skills:
  • Calendar Scheduling Google Calendar Microsoft Outlook.
  • Project Management Asana Trello ClickUp or Monday.com.
  • Communication Slack Microsoft Teams Zoom.
  • Document File Management Google Workspace Docs Sheets Drive Microsoft Office Suite.
  • Note-taking Minutes Notion Evernote Otter.ai.
  • Others DocuSign Adobe Acrobat Dropbox.
We Offer:

An all-star team working together towards lofty visions and influence. Private ownership allows us to move quickly yet thoughtfully while staying true to our values. Our customers and employees are top-caliber folks who help one another thrive.

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