HR & Compliance Officer

Job Description:
HR & Compliance Officer (UK Security Standards)

Location:
Karachi, Pakistan

Department:
Human Resources & Compliance

Reporting To:
Head of Operations / UK-based Compliance Manager

Client Industry:
Security Services (UK-focused)

Company Overview

Our client is a growing UK-based security services provider, renowned for its high standards of professionalism and reliability. We are establishing a dedicated operational and compliance support team in Karachi and are seeking a meticulous and knowledgeable HR & Compliance Officer to ensure all personnel and procedural standards meet stringent UK regulatory requirements.

Job Purpose

The HR & Compliance Officer is a critical role responsible for managing the end-to-end vetting and compliance process for security personnel deployed for UK contracts. The officer will ensure strict adherence to the British Standard BS 7858, Security Industry Authority (SIA) regulations, ISO 9001 quality management standards, and other relevant UK provisions. This role requires exceptional attention to detail, strong administrative skills, and a deep understanding of compliance frameworks.

Key Responsibilities

1. Vetting & Compliance (BS 7858 & SIA Focus):

Manage the entire vetting process for all new hires in accordance with BS 7858:2019, including:

Conducting thorough right-to-work checks.

Obtaining and validating a full 5-year (minimum) employment history.

Managing criminal record checks (DBS/CRC) and other security screenings.

Securing and verifying character references.

Conducting credit and financial checks where required.

* Ensure all security staff meet the specific licensing requirements set by the UK Security Industry Authority (SIA).

* Maintain accurate and auditable vetting files for every employee, ensuring they are always "audit-ready."

* Conduct periodic re-vetting of existing employees as per the standard's requirements.

2. Quality Management (ISO 9001):

* Support the implementation and maintenance of the ISO 9001 Quality Management System (QMS).

* Document and follow established procedures to ensure consistent service delivery.

* Participate in internal audits and assist in managing external audits for ISO 9001 and other standards.

* Contribute to continuous improvement initiatives by recording and analysing non-conformities.

3. HR Administration:

* Manage the pre-employment onboarding process from a compliance perspective.

* Maintain and update confidential employee records related to compliance and vetting.

* Prepare and issue compliance-related documentation and reports.

* Liaise with UK-based HR and management teams to ensure seamless communication and process alignment.

4. Data Management & Reporting:

* Utilise MS Office Suite (especially Excel and Word) to create trackers, databases, and reports for all vetting and compliance activities.

* Monitor expiry dates of licenses, vetting documents, and certifications, proactively managing renewals.

* Generate regular compliance status reports for UK management.

Required Qualifications & Experience

Bachelor's/Masters degree in Human Resources, Business Administration, Law, or a related field.

Minimum of 2-3 years of experience in an HR, Compliance, or Audit role, preferably within a security, outsourcing, or highly regulated industry.

Experience working with ISO 9001 Quality Management Systems is highly desirable.

Familiarity with UK employment law and SIA regulations is a significant advantage.

Technical Skills & Competencies

MS Office Proficiency:
Advanced skills in MS Excel (formulas, pivot tables, data management) and MS Word (creating professional documents) are mandatory.

Communication:
Excellent written and verbal English communication skills for liaising with UK-based teams and preparing formal documentation.

Attention to Detail:
Exceptional accuracy and an analytical mindset with a zero-tolerance approach to errors.

Organisation:
Superior organisational and time-management skills with the ability to prioritise a high-volume workload.

Discretion:
Ability to handle highly sensitive and confidential information with integrity.

Proactive:
A self-starter who can work independently with minimal supervision and take ownership of processes.

Work Environment

This is a full-time, office-based role in Karachi.

Standard working hours with some flexibility required to accommodate calls with the UK team.

Professional, fast-paced, and detail-oriented environment.

How to Apply

Please submit your updated CV and a cover letter.