Executive Assistant/Paralegal

2 weeks ago

Pakistan Novel Energy Solutions LLC Full time $40,000 - $80,000 per year
:

Summary

The Assistant/Paralegal supports the Project Development Department by enhancing productivity through administrative, legal, and organizational support. This role combines traditional assistant duties with paralegal responsibilities, including legal document preparation, title review, and coordination with external legal entities. The position is remote and requires strong communication, attention to detail, and legal acumen.

Essential Functions

Administrative & Land Title Support

  • Maintain and update the database of landowners for communication and lease preparation.
  • Prepare maps and presentation materials for internal and external meetings.
  • Assist in lease and memo preparation, execution, and tracking.
  • Manage digital office supplies and coordinate printing of leases and sales materials.
  • Provide remote support for field operations as needed.

Paralegal Responsibilities

  • Draft, review, and organize legal documents including leases, title reports, and land agreements.
  • Conduct preliminary title research and assist in resolving title issues.
  • Coordinate with external legal counsel and title companies.
  • Maintain legal files and ensure compliance with document retention policies.
  • Support due diligence efforts for land acquisition and project development.

Competencies

  • Legal research and document drafting
  • Technical proficiency in legal and administrative tools
  • Strong problem-solving and organizational skills
  • Effective communication (written and verbal)
  • Relationship building and teamwork
  • Time management and adaptability
  • Process improvement and documentation
  • Conflict resolution and listening skills

Requirements:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • While performing the duties of this job, the employee is regularly required to sit, talk, and listen.
  • The employee is frequently required to use hands to finger, handle, or feel.
  • The employee is occasionally required to reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position and may require longer hours and frequent weekend work.

Travel

Minimal travel required. Occasional site visits or meetings may be requested.

Required Education/Qualifications

  • Proficiency with MS Office Suite and document management systems
  • Strong attention to detail and organizational skills
  • Experience with Procore or similar construction/legal management software
  • Familiarity with land title processes and legal terminology

Preferred Qualifications

  • Paralegal certification or legal assistant experience
  • Experience in renewable energy or real estate development
  • Prior experience in legal or project development environments

Novel Energy Solutions is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

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