Human Resources Assistant

Job Summary:

Network of Organizations Working with People with Disabilities (NOWPDP) is a non-governmental organization that promotes an inclusive society through holistic and sustainable endeavours in education and economic empowerment.

The HR Assistant will provide comprehensive administrative and operational support to the Human Resources Department. The role focuses on maintaining HR data accuracy, managing employee documentation, coordinating recruitment and onboarding processes, assisting with attendance and payroll coordination, and ensuring smooth execution of day-to-day HR operations. This position plays a critical role in ensuring that all HR functions run efficiently, timely, and in alignment with NOWPDP's inclusive values and organizational standardsJob Responsibilities:

1. Recruitment & Selection Support

·       Download and maintain a tracker of all received CVs for open positions.

·       Schedule interviews and coordinate with candidates and interview panels.

·       Collect and organize candidate documents (CNIC, educational certificates, forms, etc.).

·       Maintain and regularly update a
candidate database
for current and future hiring needs.

·       Print and share
assessment forms and tests
for shortlisted candidates.

·       Collect and compile assessment results and ensure interview evaluation sheets are properly filed.

2. Employer Branding & Outreach

·       Coordinate logistics for
career fairs, job drives, and university events
, including stall setup and materials.

·       Maintain and update
contact lists
of partner universities and professional organizations.

·       Support the marketing team with basic content such as photos, captions, and event data for recruitment campaigns.

3. Onboarding Coordination

·       Prepare and issue
onboarding documentation
(offer letters, forms, ID cards, employee kits, etc.).

·       Ensure timely completion and filing of all joining documents and forms.

·       Assist in
orientation logistics
, including scheduling, setup, and refreshments.

·       Collect onboarding feedback forms from new hires and share findings with the HR Associate.

4. Employee Data & Documentation

·       Maintain complete and updated records of all new and existing employees.

·       Ensure data accuracy and consistency between
Excel/Master Sheet
and
MyHCM
.

·       File and manage employee documentation (CNICs, educational certificates, contracts, etc.) physically and digitally.

·       Conduct
quarterly file audits
to ensure documentation completeness.

5. Employment Contracts

·       Track
start and end dates
of all contractual employees (teachers, trainers, project staff, etc.).

·       Prepare and issue renewal contracts at least
two weeks before expiry
.

·       Maintain a
contract renewal tracker
for regular follow-up and compliance.

6. Attendance & Leave Management

·       Monitor and record
daily attendance
across departments, including leaves, late arrivals, and work-from-home entries.

·       Resolve attendance discrepancies in coordination with supervisors.

·       Generate
monthly attendance summaries
for payroll processing.

·       Share final attendance and leave summaries with Finance before the 28th of each month.

7. Employee Benefits & Insurance

·       Ensure all
post-probation employees
are activated for insurance benefits in a timely manner.

·       Maintain an
updated insurance database
and tracker for additions, deletions, and claim statuses.

8. Payroll Coordination (Support Role)

·       Compile
attendance and leave data
for payroll processing each month.

·
Assist in preparing
salary deduction and change summaries
related to attendance or leaves only.

9. Employee Exit Formalities

·       Prepare and circulate
employee clearance forms
for all departing staff.

·       Coordinate the return of laptops, IDs, and other assets.

·       Schedule and document
exit interviews
.

·       Update exit information on Excel and process related
insurance and PF deletions
.

10. Reporting & Compliance

·       Collect and compile
monthly HR operational data
(new hires, exits, leaves, PF, insurance).

·       Maintain
compliance trackers
for contracts, EOBI, and insurance.

·       Prepare simple
summary reports
for review by the HR Associate or Manager.

11. General HR Administration

·       Handle day-to-day
employee queries
and forward complex matters to the HR Associate.

·       Assist in document
printing, scanning, and filing
for HR records.

·       Manage
HR stationery and supplies
(forms, files, ID cards).

·       Support
HR meetings and events
by scheduling, managing logistics, and taking minutes.

Perform all other duties that fall under the scope and responsibility of an HR Assistant. This includes all other tasks assigned by the supervisor.

NOTE: Job Responsibilities may change on the discretion of the CEO/direct supervisor, in which case this Job description will be revised.

Required Skills and Qualifications:

• Education:
  Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• Experience:
  0–2 years of experience in HR operations, administration, or a related support function.
• Technical Skills:
  Proficiency in MS Excel, MyHCM (or similar HRIS), and basic document management tools.
• Core Competencies:
• Strong organizational and record-keeping skills
• Attention to detail and accuracy
• Effective communication and coordination skills
• Confidentiality and professionalism
• Ability to multitask and meet deadlines

NOWPDP
is an equal opportunity employer and
encourages persons with all disabilities, women and members of minority groups to apply for the position. The final candidate will be selected on a merit basis.

Please send CVs to

with job title in subject line.