Bid Specialist

1 week ago

Islamabad, Islamabad, Pakistan Zones IT Solutions Full time

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there's really only one: Zones – First Choice for IT.TM

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview

Zones is seeking a Bid Specialist to join its WinCenter team. As a pivotal Bids team member, you will manage bids in scope from multiple business sectors, customer vendor registrations, and engage multiple stakeholders from within the company (eg. Pricing, Technology, Legal) to develop concise bids/proposals responses. The ideal candidate will have strong project management skills with attention to detail, a background in IT-sector bids is a plus, and proven success partnering with distinct stakeholders.

This position will report to the Manager, Bids and VR team. It is based in the Zones Pakistan office.

What You'll Do As The Bid Specialist

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Managing the bidding projects end to end with involving the cooperating roles from within the company (eg. Pricing, Technology, Legal)
  • Being fully responsible for the bids in scope – managing time and prioritizing accordingly
  • Responsible for setting up the proposal and the strategy
  • Applying rigor in the bidding and negotiation process keeping in mind the business goals of Zones.
  • Contributing to the ongoing development of processes, tools, content and templates promoting new initiatives
  • Review Bids/RFPs/REQs and RFIs to develop proposal plan and kickoff materials
  • Use templates to enter client information and customize content.
  • Gather information by interviewing Subject Matter Experts and write various proposal sections, including executive summaries, past performance/qualification summaries and resumes
  • Complete initial reviews which highlight the questions from SMEs along with the important and pricing information.
  • Dissects RFP and builds compliance matrix
  • Works with proposal development team to articulate win strategy
  • Collects technical data and pricing information from SMEs
  • Creates storyboards and sectional outlines
  • Develops proposal templates and models
  • Composes all bid content (either alone or in conjunction with team), including executive summaries, organization credentials, cost narratives, technical sections, conclusions, etc.
  • Interfaces with internal and external partners to implement proposal strategy and meet proposal deadlines
  • Ensures document compliance with RFP criteria, including requirements related to content, formatting, length, layout, etc.
  • Maintain quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintain proposal support databases
  • Monitors changes to solicitation and adjusts work accordingly
  • Assists in facilitating team reviews of work and revises product as required
  • Edits text to ensure that bid is error-free, uniform in tone and style, and adheres to company and client stipulations
  • Works with graphics specialist to create document visuals
  • Pulls proposal together, integrating disparate components into a unified, coherent whole
  • Compiles and ships proposal in timely manner
  • Other duties as assigned
  • Be quick on their feet and assertive yet tactful to produce a successful submission. Time management, efficiency, the ability to meet deadlines and work with minimal supervision are all important.
  • You will have to cope with a substantial amount of responsibility, remain calm under sometimes severe pressure, and be able to read and interpret instructions carefully.
  • Ability to understand complex technical and U.S. legal requirements
  • Strong English written communication skills are essential.

What You Will Bring To The Team
  • Fluent English both verbal and written
  • 2+ years' experience in the multinational environment (bid or sales support)
  • Project management experience
  • Strong communication and negotiation skills
  • Ability to manage virtual teams across the world
  • Ability to work in a changing environment

Zones offers a comprehensive Benefits package

At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer a comprehensive benefits package that includes employee life insurance, health coverage for employees, spouse, and children, along with optional discounted coverage for parents. Additional benefits include, Voluntary Pension Fund Scheme, EOBI, complimentary meals, and access to an in-house gym.

We take pride in being an equal opportunity employer and are dedicated to maintaining a workplace free from discrimination of any kind. If you're passionate about driving innovation in IT, sales, engineering, or operations, Zones provide a dynamic and collaborative environment to grow your career.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or on the basis of disability.

Job timings: 8:00 PM to 5:00 AM (Pk time)

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