Virtual Assistant to the CEO-JD

4 weeks ago

Lahore, Punjab, Pakistan Winnors Remote Staff Full time
About Us

At Winnors Remote Staff, we work with global clients and run a dynamic, fast-growing operation. We're looking for a confident and proactive Virtual Assistant to directly support our CEO, someone who doesn't wait for instructions, understands how to get things done, and thrives in a solutions-driven environment.

Key Responsibilities

Executive & Project Support
  • Manage the CEO's calendar, emails, and day-to-day priorities.
  • Assist with various projects – from research to follow-ups and execution.
  • Maintain and update CRM systems (e.g., HubSpot, Pipedrive).
  • Conduct deep-dive research on topics, problems, or opportunities and present clear, actionable insights.
  • Anticipate challenges, provide status updates, and troubleshoot issues proactively.

Recruitment & Team Support
  • Identify staffing needs across departments in collaboration with department leads.
  • Draft, review, and refine job descriptions. Coordinate the recruitment process end-to-end (posting jobs, shortlisting, scheduling, follow-ups).
  • Support hiring managers in decision-making with candidate insights and feedback.
  • Help onboard new team members and ensure smooth integration into the team.
  • Understand team dynamics and assist in keeping people aligned, productive, and focused.

Cross-Team Communication & Problem Solving
  • Liaise with managers to understand their pain points and operational hurdles.
  • Independently research and propose solutions – from tools to workflows.
  • Follow up to ensure tasks are completed and goals are being met.
  • Serve as the CEO's eyes and ears within the organisation, ensuring alignment and accountability.

Qualifications
  • Minimum 3 years of experience working with international clients
  • Strong communication skills – written, verbal, and interpersonal.
  • Proven ability to be proactive, confident, and resourceful with a "figure-it-out" mindset.
  • Experience in using CRM tools like HubSpot, Salesforce, or Pipedrive.
  • Familiar with project management software such as ClickUp, Notion, Asana, or Trello.
  • Skilled in calendar, email, and task management tools like Google Workspace, Slack, and Zoom.
  • Experience with recruitment platforms (LinkedIn Recruiter, Indeed, etc.) and end-to-end hiring processes.
  • Highly organised and able to manage multiple tasks and deadlines effectively.
  • Understands team structures and dynamics – capable of getting results without formal authority.
  • Prior experience supporting a CEO, founder, or senior executive is a plus.

What We Offer
  • Competitive salary and benefits package.
  • Opportunity to work in a fast-paced and dynamic environment.
  • Be part of a growing and successful team.
  • Daily provision of lunch, fruits, tea, and coffee onsite.
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