Expert-Level Executive Assistant to the CEO

Expert-Level Executive Assistant to the CEO (Remote – Full Time)

Direct message the job poster from Carbon Reprographics LLC

Head of IT Dept at Carbon Reprographics LLC

Apply only if you have proven remote experience — No exceptions

We are hiring a top-tierExecutive Assistant to the CEO— a professional who thrives in a fully remote, high-performance environment and knows how to manage chaos, protect the CEO's time, and drive execution without constant oversight.

You will work directly with a fast-moving, U.S.-based CEO who oversees multiple companies and departments including Web Development, SEO, Google Ads, Social Media, and Design Studio. This role is not for the faint of heart. If you're not highly proactive, self-managing, and sharp — this isn't for you.

Apply only if you have proven remote experience — No exceptions

We are hiring a top-tierExecutive Assistant to the CEO— a professional who thrives in a fully remote, high-performance environment and knows how to manage chaos, protect the CEO's time, and drive execution without constant oversight.

You will work directly with a fast-moving, U.S.-based CEO who oversees multiple companies and departments including Web Development, SEO, Google Ads, Social Media, and Design Studio. This role is not for the faint of heart. If you're not highly proactive, self-managing, and sharp — this isn't for you.

What We're Looking For

A highly experienced, remote-proven Executive Assistant who:

• Can act as the CEO's gatekeeper, scheduler, and voice of reason.
• Understands business, not just admin.
• Has extreme attention to detail and strong written/spoken English.
• Can coordinate across time zones (especially USA–Pakistan).
• Can think, write, and make decisions on behalf of the CEO.

Key Responsibilities

• CEO Task Management:Track, follow up, and close the loop on everything assigned to and from the CEO.
• Calendar & Meeting Ownership:Own the CEO's calendar. Book, confirm, prep, and follow-up on all internal/external meetings.
• Email Management:Filter, draft, and respond to high-level communications. Maintain a clean, high-priority inbox.
• Team Coordination:Act as the communication bridge between CEO and department heads (Web, SEO, Ads, Social, Design).
• Operations Oversight:Monitor team activity, enforce accountability, escalate delays or issues proactively.
• Notion Mastery:Maintain Notion dashboards, update tasks, track OKRs, build simple databases — no hand-holding.
• Project Tracking:Ensure critical initiatives stay on track across departments. Drive execution.
• Weekly & Daily Reports:Prepare summaries, timelines, blockers, and updates for CEO to review quickly.
• Payment & Tools:Manage PayPal, Stripe, QuickBooks, or other platforms to handle invoices, receipts, and records.
• High-Level Client Liaison:Join or schedule high-profile client calls; take notes, send recaps, track deliverables.
• Confidential Support:Handle sensitive documents, passwords, and decisions with the highest integrity.
• Crisis Management:Calm, focused, and decisive under pressure — even when the CEO isn't.

Minimum Requirements

• Remote Experience:5+ years supporting C-Level executives remotely.
• Communication:Native-level English fluency — both written and spoken. Clear, concise, and tactful.
• Tech Proficiency:Advanced with Notion (non-negotiable), Slack, Zoom, Google Workspace, Microsoft Office.
• Timezone Flexibility:Comfortable working during U.S. business hours (evening/night in Pakistan).
• Initiative:Able to make decisions, not wait for instructions. Can prioritize and act independently.
• Work Ethic:Extremely reliable, responsive, and detail-obsessed.

Preferred Qualifications

• Bachelor's Degree (Business, Computer Science, or similar)
• Experience with global companies and multicultural teams
• Proven ability to handle multi-company CEOs or complex organizations
• Strong reporting, dashboarding, or operations coordination background
• Experience using project tools like Asana, ClickUp, or Trello (Notion is a must)

Do Not Apply If:

• You have never worked remotely.
• You struggle with English communication.
• You require daily guidance, training, or reminders.
• You cannot handle stress, change, or tight deadlines.
• You don't have at least 5 years ofrealexperience in a similar role.

Your applicationmust include:

• A resume highlighting relevant remote experience.
• A shortvideo or voice note(2 min max) introducing yourself and explaining why you're a fit.
• A real example of a task or project you've managed independently in a remote role.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesDesign Services

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