Logistics Assistant

4 weeks ago

Rawalpindi Cantonment, Pakistan esco - Electronic Security Company Full time

Job Description and Responsibilities

  • Import Documentation & Compliance: Prepare and manage all import-related documents including proforma invoices, commercial invoices, packing lists, and delivery notes. Ensure adherence to regulatory and customs requirements.
  • Purchase Order Management: Issue and track purchase orders to both local and international vendors. Follow up on acknowledgments, expected delivery dates, and compliance with agreed terms.
  • ERP Inventory Integration: Ensure accurate entry of all incoming inventory, including new receipts and purchase order updates, into the ERP system. Maintain item master data integrity.
  • ERP Compliance Monitoring: Oversee the accurate and timely posting of receipts, deliveries, returns, and adjustments within the ERP system. Flag and resolve any inconsistencies or non-compliance issues.
  • Inbound Shipment Coordination: Liaise with customs agents, freight forwarders, and transporters to track inbound shipments and ensure timely clearance and delivery.
  • Inventory Planning: Collaborate with procurement and sales departments to maintain optimal stock levels, anticipate demand fluctuations, and plan future orders accordingly.
  • Returns & Claims Management: Coordinate the return of rejected or damaged items and ensure proper documentation and ERP entries. Support resolution of supplier claims and credit notes.
  • Data Accuracy & Audit Support: Conduct spot-checks and system audits to ensure data integrity in ERP. Support internal and external audits by providing timely documentation.
  • Process Improvement: Identify and suggest improvements to logistics and ERP workflows to enhance operational efficiency and accuracy.

Qualifications and Skills

  • Professional Attributes: Demonstrated work ethic, commitment, and a passion for precision.
  • Technical Proficiency: Skilled in MS Windows, MS Excel, and email communication.
  • Multitasking Ability: Capable of managing multiple tasks while maintaining attention to detail.
  • Core Competencies:
  1. Proficiency in the MS Office Suite
  2. Strong problem-solving capabilities
  3. Effective supervisory skills
  4. Excellent presentation and verbal communication skills
  5. Solid technical understanding and requirements analysis

What We Offer

  • Work Environment: A competitive setting that fosters continuous learning and professional growth.
  • Incentives: Attractive sales incentives and commission opportunities.

Essential Tools: Provision of a laptop, bike, and smartphone complete with a monthly call/data plan.

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