
Logistics Assistant
4 weeks ago
Job Description and Responsibilities
- Import Documentation & Compliance: Prepare and manage all import-related documents including proforma invoices, commercial invoices, packing lists, and delivery notes. Ensure adherence to regulatory and customs requirements.
- Purchase Order Management: Issue and track purchase orders to both local and international vendors. Follow up on acknowledgments, expected delivery dates, and compliance with agreed terms.
- ERP Inventory Integration: Ensure accurate entry of all incoming inventory, including new receipts and purchase order updates, into the ERP system. Maintain item master data integrity.
- ERP Compliance Monitoring: Oversee the accurate and timely posting of receipts, deliveries, returns, and adjustments within the ERP system. Flag and resolve any inconsistencies or non-compliance issues.
- Inbound Shipment Coordination: Liaise with customs agents, freight forwarders, and transporters to track inbound shipments and ensure timely clearance and delivery.
- Inventory Planning: Collaborate with procurement and sales departments to maintain optimal stock levels, anticipate demand fluctuations, and plan future orders accordingly.
- Returns & Claims Management: Coordinate the return of rejected or damaged items and ensure proper documentation and ERP entries. Support resolution of supplier claims and credit notes.
- Data Accuracy & Audit Support: Conduct spot-checks and system audits to ensure data integrity in ERP. Support internal and external audits by providing timely documentation.
- Process Improvement: Identify and suggest improvements to logistics and ERP workflows to enhance operational efficiency and accuracy.
Qualifications and Skills
- Professional Attributes: Demonstrated work ethic, commitment, and a passion for precision.
- Technical Proficiency: Skilled in MS Windows, MS Excel, and email communication.
- Multitasking Ability: Capable of managing multiple tasks while maintaining attention to detail.
- Core Competencies:
- Proficiency in the MS Office Suite
- Strong problem-solving capabilities
- Effective supervisory skills
- Excellent presentation and verbal communication skills
- Solid technical understanding and requirements analysis
What We Offer
- Work Environment: A competitive setting that fosters continuous learning and professional growth.
- Incentives: Attractive sales incentives and commission opportunities.
Essential Tools: Provision of a laptop, bike, and smartphone complete with a monthly call/data plan.
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