Facilities Coordinator

4 days ago

Karachi, Sindh, Pakistan beBeeFacilities Full time 800,000 - 1,200,000

We are seeking a highly skilled and experienced Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for providing assistance to the Facility Management team in completing multiple functions of building operations and maintenance.

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  • Oversee and coordinate maintenance/repair work assignments performed by technicians, vendors, and contractors performing building maintenance, landscaping, and janitorial work.
  • Manage soft service operations and staff – provide instruction and manage day-to-day responsibilities.
  • Respond to client inquiries and complaints, ensuring timely and quality service delivery.
  • Follow up with clients to ensure customer satisfaction.
  • Perform facilities inspections and prepare reports.
  • Coordinate and manage move, add, and change activities.
  • Assist in preparing operating budgets.
  • Lead tasks assigned to assistants, get them completed, and report back with progress updates.
  • Manage vendor relationships and train vendors on work order and billing procedures. Process invoices and ensure proper cost center coding.
  • Review periodic reports, including financials, and explain variances. Work with the finance team to correct errors.
SUPVISORY RESPONSIBILITIES
  • Formal supervisory responsibilities for the soft service team.
  • Coordinate work and assign tasks.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience
  • Bachelor's degree in a relevant field.
  • Prior experience in facilities management or a related field is preferred.
Communication Skills
  • Ability to comprehend and interpret instructions, short correspondence, and memos, and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to internal departments and/or large groups of employees.
Financial Knowledge
  • Basic knowledge of financial terms and principles.
Reasoning Ability
  • Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Basic analytical skills required.
Other Skills and/or Abilities
  • Intermediate skills with Microsoft Office Suite and intranet/internet. Ability to use work order system.

Key Responsibilities:
  • Provide administrative support to the facility management team.
  • Ensure smooth operation of soft services, including maintenance and repairs.
  • Develop and maintain strong relationships with vendors and stakeholders.
Requirements:
  • Bachelor's degree in a relevant field.
  • Prior experience in facilities management or a related field is preferred.
Skills:
  • Excellent communication and organizational skills.
  • Able to work independently with minimal supervision.
  • Strong problem-solving and analytical skills.

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