Executive Assistant to the CEO

4 weeks ago


Lahore, Punjab, Pakistan MILELE MOTORS FZE Full time
Job Summary

MILELE MOTORS FZE is seeking a highly skilled and experienced Senior Executive Assistant to support the CEO in managing communication, coordinating schedules, and ensuring that all executive functions are handled efficiently.

Key Responsibilities
  • Executive Support:
    • Manage and organize the CEO's calendar, schedule meetings, and coordinate appointments across different time zones.
    • Handle all incoming and outgoing communication on behalf of the CEO, including emails, calls, and other correspondence.
    • Prepare, edit, and proofread documents, reports, and presentations for the CEO.
  • Project Management:
    • Assist the CEO in managing and prioritizing multiple projects and tasks.
    • Coordinate with various departments to ensure project deadlines are met and deliverables are achieved.
    • Track and report on the progress of various initiatives to keep the CEO informed.
  • Administrative Functions:
    • Handle confidential information with the utmost discretion.
    • Organize and maintain digital files and records for easy access and retrieval.
    • Manage travel arrangements, including booking flights, accommodations, and preparing itineraries.
  • Meeting Coordination:
    • Prepare agendas, take minutes, and ensure follow-up on action items from meetings.
    • Coordinate and facilitate virtual meetings and conferences using Microsoft Teams and Zoom.
  • Personal Assistance:
    • Provide personal assistance to the CEO, including handling personal appointments and errands.
    • Ensure the CEO's personal and professional life is seamlessly integrated.
Requirements
  • A bachelor's degree or equivalent is required, preferably from a recognized Tier 1 institution.
  • Minimum of 3-5 years in a similar role, with experience supporting C-level executives.
  • Experience in coordinating with multiple teams and managing high-stakes projects.
Skills
  • Exceptional proficiency in Microsoft Office Suite (Word, Excel, Visio, Teams, SharePoint).
  • Outstanding communication skills, both verbal and written.
  • Strong organizational and time management skills with the ability to multitask effectively.
What We Offer

MILELE MOTORS FZE offers a competitive salary and benefits package, as well as opportunities for professional growth and development.



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